Administrative formalities
Prepare your stay
Checklist before arrival
- Ask for a visa if needed once you receive your letter of acceptance
- Book an accommodation
- Purchase your flight/train tickets
- Register with your embassy in your host country
- Save scanned copies of all your documents on your cloud/email
- Think about your finances: how you will access your bank account, if you want to open an French account, monthly wires etc.
- Take care of your health insurance, either by asking for your European health card or purchasing a private insurance
- Also, if you take any particular medication, check if it is available in France or if you need to bring extra with you
Visa Policy
EM Normandie can welcome you on its campus in Le Havre during your Bachelor’s programme and on its campuses in Caen, Paris, Dublin or Oxford if you choose to study in Europe.
You will find below information on how to apply for a visa according to your study campus.
Long-stay Visa for Indian students
For a period longer than 3 months (90 days), you must complete the Campus France application process prior to applying for the French visa.
Procedure
To apply for a long-stay student visa, you must follow the step-by-step procedure explained here below.
STEP 1: Online Registration
- Create an account to www.india.campusfrance.org
- Fill the Campus France form (academic records, language skills, CV+SOP etc.).
- Submit your file online.
- Campus France will review your file and give you an appointment date.
- Pay Campus France fees (For payment information, contact Campus France): https://payment.ifindia.in/
STEP 2: The Academic Interview
- You will be required to appear in person, with all necessary documents (originals + one set of photocopies), for the academic interview with the Campus France advisor.
- At the interview, you will be asked to explain your reasons for choosing France and the institution where you have been granted admission.
STEP 3: Online visa application and scheduling of appointment with VFS – France
- After the academic interview, complete your application on our online portal:https://france-visas.gouv.fr/
- You will be asked to create a France-Visas account, which you will need for each step of the process.
- We will schedule an appointment with VFS-France, to submit your documents (photocopies) and passport (original).
- All visa applicants have to go in person at any of the listed VFS centres to register their biometric data.
STEP 4: Validate your Long-stay Visa / residence permit (VLS-TS)
- Within the first three months following your arrival, you must register and validate your visa at the following: https://administration-etrangers-en-france.interieur.gouv.fr/particuliers/
- This quick and simple process will ensure that you are registered as a legal resident in France.
STEP 5: Apply for your residence permit
- If you want to stay in France at the end of the validity period of your VLS-TS, you must apply for a residence permit at the prefecture of your place of residence two months prior to the expiry date of their visa.
Documents required
Visas are granted at the sole discretion of the French Consular Authorities. The required documents are as follows:
- Valid passport
- Cover letter
- Proof of funding
- Proof of accommodation
- Medical insurance
- Flight ticket
Campus France website for Indian students
European students
There is no visa obligation as per the European immigration law.
Non-European students
A student visa is required.
There are two types of visas :
- Short-stay visa (less than 3 months)
- Long-stay visa (more than 3 months)
European students
You can stay in the UK as a student for up to 6 months (one semester = four months) without a visa. If you plan to apply for one year, you will need to apply for student visa here (not a short-term study visa).
Non-European students
Please make sure that you need to apply for student visa (not a short-term study visa) here and start the application procedures as soon as possible. If a visa is needed, make sure to indicate the right amount of months (one semester = four months) and remind that EM Normandie is a Business Management School and not a language school.
Please remember that despite our efforts to ensure your exchange with us under the best possible conditions, our School has absolutely no influence on the visa application processing time or the outcome of the application. It is the student’s responsibility to comply with and respect immigration procedures during their whole stay in UK or Ireland. Also, you also cannot come to the UK or Ireland with a tourist visa as it cannot be converted into a student visa.
European students
There is no visa obligation as per the European immigration law. However, keep in mind that Ireland isn’t a Schengen space member so you need a valid ID card to travel (not expired).
Non-European students
According to your citizenship, please make sure that you check whether you will need to apply for a visa here in order to study on our Dublin campus. If a visa is needed, please start the application procedures as soon as possible in order to make sure you get your visa on time!
Please remember that despite our efforts to ensure your exchange with us under the best possible conditions, our School has absolutely no influence on the visa application processing time or the outcome of the application. It is the student’s responsibility to comply with and respect immigration procedures during their whole stay in UK or Ireland. Also, you also cannot come to the UK or Ireland with a tourist visa as it cannot be converted into a student visa.
STEP 1. Apply for an Entry Permit
Outside UAE
- Valid passport copy (valid for minimum of 6 months from the date of application)
- Completed and signed Visa application form
- Completed and signed TECOM undertaking letter
- Current trimester tuition fee and visa processing fee receipt
- 4 passport sized colour photographs with white background
STEP 2. Local Amendment or Arrival Intimation completed
If you apply from outside the UAE, a copy of the Entry Permit needs to be emailed to you first and you enter the country with the entry permit. The entry permit will be stamped upon arrival by immigration. Once Entry Permit has been stamped an Arrival Intimation needs to be done and medical insurance document uploaded. The following documents are to be submitted to EM- Normandie of the UAE upon arrival for visa stamping.
STEP 3. Medical and Emirates ID received from TECOM
A medical examination to be done upon arrival in order to complete the process of the visa stamp.
Book an accommodation
Before you arrive, you will need to find a place to live, a guarantor and insurance for your accommodation. Find all the useful addresses and the formalities to be carried out.
Finding a place
EM Normandie has its own online housing platform, Studapart, where you can find offers from property owners, student residences, agencies or the school community. You can connect to Studapart once you have your EM Normandie login. The HUB will also contact students studying in Le Havre about reservations for the CROUS student residences. They are government-owned and usually low-cost. If you opt for private housing, please be aware of potential scams! If in doubt, please write to us before signing anything.Finding a guarantor
The VISALE system provides rental guarantees if you are renting an apartment or room in a university residence. Start the VISALE process as soon as possible—even before arriving in France. You don’t have to know your address in France to obtain a certificate of eligibility for VISALE (known as a “VISALE visa”).APL Housing Support
The APL is a monthly housing subsidy at the CAF. This allowance is granted to applicants meeting different criteria (rent amount, surface of your flat, financial status…). Students may apply directly on the website or at a CAF office. www.caf.fr // 0810 29 29 29 (standard call fees apply). This financial support is available for all European students and non-European students holding a “VLS-TS STUDENT D visa ceseda R311-3”. If you are a non-European student and your VISA mentions: “DISPENSE TEMPORAIRE DE CARTE DE SEJOUR”, you will not be eligible.Compulsory Housing insurances
Whatever type of accommodation you rent in France, you must subscribe to a MRH (Multi-Risques Habitation) insurance. This insurance covers mainly fire and flooding damage and also the tenant. This housing insurance must not be mistaken with the Civil liability insurance, another type of insurance which covers damages caused to a third party, which will also be asked within the first days upon arrival. Your subscription can be done via private companies or even your French bank (ask about it when opening your account). There are different options with costs starting from €39 per year, according to your accommodation type, your contract and your age. Some types of accommodation will require that you subscribe to a housing insurance before you arrive in France. In other cases, you’ll subscribe within the first few days of rental.Finding a place
EM Normandie has its own online housing platform, Studapart, where you can find offers from property owners, student residences, agencies or the school community. Connect to Studapart once you have your EM Normandie login. For more information on accommodation in Oxford, please contact our bilingual team at accommodation@em-normandie.co.uk .Don’t forget to mention your SURNAME, name and telephone number. Housing insurance is not compulsory but you can get an insurance to protect your belongings.Council tax
The Council Tax is a local taxation system used in England, Scotland and Wales. It is a tax on domestic property. As a full-time student on a qualifying course of education you don’t have to pay. At the beginning of the year or the semester, you have to come to EM Normandie administration. We will give you a certificate to prove that you are full time student in our school.This certificate will prove that you are exempt of council tax.
You have to send it to the Oxford city council. The address is: St Aldates Chambers, 109 St Aldate’s, Oxford OX1 1DS.
- We strongly discourage to go through NOPS agency. Students had bad experiences with this agency.
- We strongly discourage to do virtual viewing. Ask a classmate or the school to do it for you.
- Be extremely careful. If you want a furnished apartment, ask for a confirmation. Be aware of scams.
- We advise you to request a payment on monthly basis.
- The payment of the first month will be asked for accommodation booking as well as a deposit.
Finding a place
EM Normandie has its own online housing platform Studapart where you can find offers from property owners student residences agencies or the school community. Connect to Studapart once you have your EM Normandie login.
Lease length
Usually the tenancy has a one-year term agreement. Normally you cannot terminate a lease but you can request your landlord if you can assign the whole tenancy to someone and then end the lease early. Housing insurance is not compulsory but you can get an insurance to protect your belongings. Housing insurance is not compulsory but you can get an insurance to protect your belongings.- We strongly discourage to do virtual viewing.
- Be extremely careful. If you want a furnished apartment, ask for a confirmation. Be aware of scams.
- We advise you to request a payment on monthly basis.
- The payment of the first month will be asked for accommodation booking as well as a deposit.
Useful links
EM Normandie – Campus de Dublin on Facebook Hosting Power: a platform dedicated to students’ accommodation in host families. Ideal for the practice of English and eventually enjoying some level of cultural immersion in Dublin. Student.com: A worldwide free platform of student accommodation with online assistance with French speaker consultants. Daft: https://www.daft.ie Rent: http://www.rent.ie EazyCity: http://dublin.eazycity.com Myhome: https://www.myhome.ieStudents residences EM Normandie deal
1 installment plan, no deposit, flexible dates, bed and kitchen packs.Dominic Place
Price from €263 per weekLocation: 25-29 Dominick Street Upper, Dublin 7
Contact: dominickplace@unineststudents.ie
Beckett House
Price from €260 per weekLocation: 123 Summerhill, Dublin 1
Contact: becketthouse@apartostudent.com
Point Campus
Price from € 260 per weekLocation: Point Village, Mayor StreetUpper, Dublin 1
Contact: dublin@host-students.com
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Signature Hotel Apartments & Spa Marina
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The Myriad
At The Myriad, we understand that living away from home can be challenging, which is why our aim is to create a comfortable living environment with all the amenities you need to succeed, both academically and socially. We want to break away from traditional, box-like student housing and offer you a holistic community for young individuals; a home away from home.
City Premiere Marina Hotel Apartments
The City Premiere Marina Hotel Apartments offers Standard One Bedroom, Deluxe One Bedroom, Standard Two bedroom and Deluxe Two Bedroom apartments.
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How to get to your campus
Caen and Le Havre
If you land in Paris but need to join our campuses in Caen or Le Havre, you can either choose Ouibus/Flixbus , a collective taxi , the public transport.
Paris
By public transports:
- Metro: Stop Mairiede Clichy, line 13
- Metro: Porte de Clichy stop, line 14
- Transilien: Clichy-Levallois station, line L
- RER: Porte de Clichy stop, RER C
- Tram: Stop Porte de Clichy, Tram 3B
- Bus: Stop Jaurès-Barbusse, lines 174 and 341
- Bus: Barbusse-Martrestop, lines 54, 174, 341, N15, N51
- Bus: Stop Casterès, line TUC
Oxford
If you land in London, the best option is to take a bus to Oxford.
Dublin
By bus
If you land in Dublin airport, the best option is to take a bus to the city centre.
By taxi
You can also take a taxi from the airport to the city center. The estimated cost is between €25 – €30 and prices may vary depending on traffic congestion, number of passengers and time and day of pick-up.
Dubai
By Metro
The metro is one of the best ways to get around Dubai.
By Taxi or Uber
As a guide, a taxi or Uber ride in Dubai will cost you between 10 and 20 euros on average.
Think about your finances
how you will access your bank account, if you want to open an French account, monthly wires etc.
3 good reasons to have a French bank account
- To receive the Housing financial support (APL) if you are eligible.
- To receive the French Health Care Coverage reimbursements (non-european students)
- To renew your resident’s permit if needed (non-european students) Your French bank will issue a French Master Card or VISA card. ATMs are available everywhere both in cities and more isolated places. Most banks are open from Tuesdays to Fridays from about 9am to 5pm, and Saturday mornings.
Banks
Whether you decide to open a bank account in the UK or not, you can get cash out from any bank’s ATM free of charge 24/7. Banks usually shut around 4pm on weekdays and are closed on Sundays. For more information, you can visit the Banking section of Save The Student website.Banks
Whether you decide to open a bank account in Ireland or not, you can get cash out from any bank’s ATM free of charge 24/7. Banks usually shut around 4pm on weekdays and are closed on Sundays.Health coverage
In France
Two options:
- Subscribe to a private health insurance in your home country that covers you for the duration of your stay with following guarantees : hospitalisation, repatriation, medical
fees, medicine reimbursement. - Register with the French Social Security upon arrival. This is free of charge and the HUB will help you through the formalities. For more information and online registration visit Ameli website.
For more information on social security in France, visit Campus France website.
In the UK and Ireland
Subscribe to a private health insurance in your home country that covers you for the duration of your stay with following guarantees : hospitalisation, repatriation, medical fees, medicine reimbursement. You can use the medical services as a private patient and claim the costs back from your travel insurance.
NHS (applies to Oxford campus only)
The National Health Service (NHS) in the UK is free for UK nationals, people from the European Union, and students with a visa valid for more than 6 months. For more information and online registration visit here.
Students from EEA* universities
Prior to your departure, you must ask for your European Health Insurance Card – EHIC – and bring it with you. Make sure that it is valid for the whole duration of your stay. All your health related expenses must be forwarded to the health care administration you are affiliated to in your country of studies.
* European Economic Area
The Hub
A single and centralised administration service
The HUB is the single gateway for you once registered at EM Normandie. This department will help you before and during your study at EM Normandie with administrative formalities such as accommodation, visa policy, social security, etc. Each campus has a dedicated English-speaking coordinator within le HUB so that students’ integration can be as smooth as possible.
This department, which aims to act as a liaison between you and the school’s various departments, will help you throughout your studies, no matter your programme or campus.
The flexible team members will be at your service for any questions, requests for information, documents to submit or to withdraw a registration :
- Attendance certificates
- Certificates (end of studies, languages, etc.)
- Transcripts of records
- Internship agreements
- Formalities for internships, working abroad, etc.
The HUB objectives
- To centralise, simplify and optimise your daily administrative needs
- To track your records comprehensively
- To standardise practices : registration files, administration documents to ensure that quality standards are met.
